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Monthly frequency

Monthly kitchen equipment maintenance: the layer that protects your restaurant

Check refrigeration, gas, fryer, dishwasher and extraction each month and keep a signed record.

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Monthly layer added on top of daily and weekly cleaning. The checklist fires automatically on the 1st of each month and is signed with a PIN (Pro/Essential plan). Record of internal checks + a log of when the official technician came.

Why monthly maintenance

The check that prevents costly breakdowns

Monthly preventive maintenance of kitchen equipment is a thorough technical check that goes beyond daily and weekly cleaning. It involves cleaning condensers of fridges, checking door gaskets, inspecting gas hob burners, emptying the fryer, descaling the dishwasher and checking extraction filters. This monthly cadence is key because it catches early wear, prevents sudden breakdowns and extends the equipment's working life.

This internal preventive maintenance checklist and its record in Timlup are control tools, but they do not replace your legal obligations. It does not replace the authorised installer for gas checks, nor the fire extinguisher or fire suppression service. It also does not cover the professional cleaning of extraction ducts. Timlup does not repair or certify equipment: it is there to keep a record of internal checks and to log when the official technician came and what they did.

Monthly maintenance in Excel tends to be forgotten or left out of date. With Timlup, the task list fires automatically on the 1st of each month and each operator signs it with a PIN, recorded in the manager's dashboard. This monthly cadence is available on the paid Pro or Essential plans, unlike the daily and weekly frequencies, which are free. That way, the paid plan ensures the check is never skipped.

Monthly

Monthly equipment maintenance with a signed record

Refrigeration, gas and fryer checked monthly, signed with a PIN.

A chef or technician checking and cleaning the condensers or gaskets of a restaurant reach-in fridge, marking the task on a tablet.
The monthly cleaning of condensers and checking of the fridge gaskets is recorded and signed in Timlup.
Inspection of the hob burners and gas, or emptying a restaurant fryer, with a checklist tablet nearby.
Check burners, detect leaks and empty the fryer each month, with a signed record.
Full list

19 monthly maintenance tasks for your equipment

Carry them out each month to prevent breakdowns and extend the equipment's working life.

Refrigeration (fridges and coolers)

Monthly – approx. 55 min
  1. 1 Clean condensers and coils of fridges and coolers with a brush or vacuum. 20 min
  2. 2 Check and clean door gaskets and seals; verify the airtight closure. 15 min
  3. 3 Check the drain and evaporator tray, making sure there are no blockages. 10 min
  4. 4 Verify the actual temperature with a calibrated thermometer and compare it with the display. 10 min

Cooking and gas

Monthly – approx. 55 min
  1. 1 Inspect burners and injectors: clear blockages and check for an even flame. 20 min
  2. 2 Detect leaks at fittings and flexible hoses with soapy water. 15 min
  3. 3 Check the thermocouples and the safety ignition. 10 min
  4. 4 Inspect the oven door gaskets and hinges. 10 min

Fryer

Monthly – approx. 55 min
  1. 1 Fully drain and deep-clean the vat, removing carbonised deposits. 30 min
  2. 2 Check the thermostat and heating element, verifying operation and fixing. 15 min
  3. 3 Check the gasket and the seal of the drain valve. 10 min

Dishwasher

Monthly – approx. 50 min
  1. 1 Thoroughly descale the interior and the boiler with a descaler. 25 min
  2. 2 Check and calibrate the detergent and rinse-aid dosers. 10 min
  3. 3 Remove and clean the wash arms and filters. 15 min

Extraction and general

Monthly – approx. 45 min
  1. 1 Check the extraction motor and the condition or saturation of the hood filters. 20 min
  2. 2 Check the fixings, levelling and legs of the equipment. 15 min
  3. 3 Check the date and condition of the gas hoses and flexible lines. 10 min

Maintenance record

on completing monthly maintenance
  1. 1 Log the monthly maintenance carried out (refrigeration, cooking/gas, fryer, dishwasher, extraction), any issues found and the person responsible who signs it. (Timlup helps you document it in an orderly way, but it is not a certified system and does not replace the authorised technician.) 5 min
  2. 2 Log the visit of the official technician or authorised installer (gas, fire suppression, extraction ducts): date, company, what they checked and the next scheduled date, attaching the report if there is one. (This legal check is always carried out by an authorised professional, not Timlup.) 5 min
Monthly checklist

Monthly Equipment Maintenance

Check refrigeration, gas, fryer and dishwasher each month and record it.

Sun Restaurant · Kitchen

Monthly — Preventive maintenance

due 1st 23:00
3 / 6
  • Clean fridge condensers
  • Check burners and gas leaks
  • Empty and clean fryer vat
  • Descale dishwasher
  • Check extraction motor and filters
  • Log issues for the technician
Record each check with your personal PIN. History available for the manager.
Why Timlup

Your monthly maintenance, never missed

Timlup reminds you of the monthly checks and keeps a signed record.

Recurring monthly maintenance, never missed (paid plan)

Set the monthly cadence once, and the checklist fires automatically on the 1st of each month; your team knows what to inspect and nothing slips through. Available on the paid Pro or Essential plans.

Prevents breakdowns and extends equipment life

Catching a dirty condenser, a worn gasket or a misadjusted thermostat early avoids downtime during peak hours and expensive repairs: preventive maintenance is far cheaper than a breakdown.

Signed traceability + official technician log

Each internal check is signed with a PIN and recorded with the date and the person responsible in the dashboard; you also log when the authorised technician came and what they did. Timlup does not certify anything: it helps you document in an orderly way.

FAQ

Frequently asked questions about monthly kitchen maintenance

We answer your questions about frequency, what's included and the role of the official technician.

How often should preventive maintenance of kitchen equipment be done?
Many preventive tasks are done monthly (condensers, gaskets, fryer, dishwasher, burners); some are weekly or yearly depending on the manufacturer. The monthly check is the sweet spot to catch wear in time without overloading your team. Always follow the recommendations in each equipment's manual.
What exactly does this monthly maintenance checklist include?
It includes checks on refrigeration (condensers, gaskets, temperature), cooking and gas (burners, leaks, thermocouples), the fryer (vat, thermostat), the dishwasher (descaling, dosers) and extraction (motor, filters, hoses), plus logging any issues. These are internal preventive checks, not daily cleaning or repairs.
How does this checklist differ from the official technician's inspection?
This checklist is the internal preventive checks done by your own team. The official inspection (gas installation, fire suppression, extraction ducts) is always carried out by an authorised installer or company with their legal certificate. One does not replace the other: this checklist complements it and helps you arrive at that inspection with everything in order.
Does Timlup repair or fix the equipment?
No. Timlup is task-list software: it reminds you of the checks, organises who does them and keeps the signed record. It does not repair, certify or replace a technician. Repairs and legal inspections are always done by an authorised professional.
Is monthly maintenance included in Timlup's free plan?
The monthly cadence is part of the paid plans (Pro or Essential). The Free plan covers the daily and weekly cadences. To schedule checks that repeat every month and are signed with a PIN you need a paid plan, which is exactly where preventive maintenance adds the most value.
Can this record be used for insurance or a safety inspection?
The signed record can serve as evidence that you carry out preventive maintenance, which helps with your insurer or an inspection. But it does not replace the mandatory official certificates (gas, fire extinguishers, fire suppression) issued by the authorised technician. Always keep those reports and certificates alongside your internal record.
John Guerrero
Editor

John Guerrero

Founder of Timlup · Founder of ChefBusiness

15+ years working on business operations and process digitisation. Behind Timlup, ChefBusiness and AI Chef Pro. These guides capture the daily-control procedures I see working in operations-heavy businesses across Spain.

ChefBusiness ↗ AI Chef Pro ↗ GastroSEO ↗ Hosply ↗

More on restaurants

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← Restaurants → Opening → Closing → Cleaning → Temperature control → Pizzeria → Grill house → Seafood restaurant → Set-menu restaurant → Fine dining restaurant → Weekly cleaning → Month-end closing → Monthly deep cleaning →

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