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Free calculator for multi-site teams

Paper checklist cost calculator: paper vs. digital checklists

Enter your own numbers – no studies, just arithmetic. See what paper checklists and WhatsApp chasing cost you, and compare digital checklists from €19 a month.

Your numbers

Change any value: the result updates as you type.

From 1 to 100

Opening, closing, cleaning, temperatures…

Printing, filling in, checking and filing

Chasing on WhatsApp, calls or visits to confirm the work was done

Wage plus employer costs, in your currency

What goes into paper and chasing today

Staff hours per month
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Manager hours per month
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Cost per month
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Cost per year
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Timlup per month
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Difference per month
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Difference per year
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How the paper checklist cost calculator works

This calculator measures two things: the hours your team spends filling in paper checklists, and the hours your managers spend chasing those checklists on WhatsApp or in person. You enter your own figures, so the result reflects your operation, not an industry average.

The arithmetic is simple and transparent. Monthly team hours = sites × checklists × minutes ÷ 60 × open days. Manager hours are calculated the same way with your chasing time. Each total is multiplied by your hourly cost, added together, then annualised.

We do not promise that Timlup eliminates all that time. Your team still has to complete the tasks. But with digital checklists they stop printing, filing and being chased. The real saving depends on how much waste you currently have.

Why paper and WhatsApp cost more than you think

With paper checklists, someone prints, distributes, collects, checks and files. Then a manager spends time each day confirming that tasks were actually done, often by sending WhatsApp messages or walking from site to site. That hidden time adds up quietly across every location.

Digital checklists with PIN-signed entries change that. Staff complete tasks from a phone or tablet, you get a daily summary by email, and managers can see a simple traffic light for each site. There is no printing, no filing and no chasing to find out if something was missed.

FAQ

Frequently asked questions

What people ask about this calculator.

Where do the numbers in the calculator come from?
They come from you. The calculator uses the values you enter for sites, checklists, minutes and hourly costs. The default figures are just placeholders to show how it works, not results from a study or industry data. You can change every field to match your own business.
Does the calculation include the cost of Timlup?
Yes. After working out your current paper and chasing costs, the calculator shows the Timlup price for your number of sites. That is €19 per month for one site on the Essential plan, or €29 per site per month on Pro for two or more sites. There is no free plan.
Does it work if I have multiple sites or pay in another currency?
Yes. The calculator lets you enter anywhere from 1 to 100 sites, and it applies the multi-site pricing automatically. The default currency is euros, but the arithmetic is the same in any currency. Just enter your local hourly cost and read the result as pounds, dollars or whatever you use.
Does Timlup eliminate all the time I currently spend on checklists?
No. Your team still has to complete the tasks and sign them off. What Timlup removes is the printing, filing, manual checking and chasing. The calculator shows the time and money you could free up, but the actual saving depends on how much waste exists in your current process.
What should I do with the result?
Use it as a starting point for a business case. If the annual cost surprises you, explore how digital checklists work on the /en/use-cases/multi-location-operations/ page, or see pricing on /en/pricing/. Essential starts at €19/month.

Keep exploring

Calculate your potential saving with your own numbers

No sign-up, no card. Enter your figures and see the difference in under a minute. Then decide if digital checklists are worth it for your business.

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