A digital checklist for your gym: disinfect every machine and dumbbell, changing-room and shower hygiene, capacity, equipment maintenance and opening and closing. No paper, no apps to install: every task signed, dated and at hand.
No app to install Free plan, forever Signed, dated records
5,806
Fitness centres in Spain in 2025
Fundación España Activa · Deloitte (Spanish Fitness Sector Report)
8.3 M
Gym users in Spain
Fundación España Activa · Deloitte (2025)
€3,235 M
Fitness sector revenue in 2025
Fundación España Activa · Deloitte (2025)
−40 min
Saved per day vs a paper notebook
Internal measurement with pilot gyms
A real day, split into blocks. What you see below is the basis of your lists — and the exact flow you automate with Timlup.
Replace lost paper logs with PIN-signed digital checklists. Prove every machine wipe-down, shower check and equipment inspection with a tamper-proof record.
Paper checklists lost at reception
Cleaning and opening sheets disappeared, got stained, or were never signed. There was no way to prove the critical tasks were actually done.
No proof of disinfection
Members and inspectors ask, but you can't show a signed log that the machines, dumbbells and showers were actually cleaned. Hygiene is left to trust.
Maintenance with no record
Treadmill belts, pulley cables and anchor points get inspected, but with no signed history you have zero protection if something fails.
Everything PIN-signed
Staff open the list on the reception tablet or their phone. Each task is signed with a PIN, date-stamped instantly, and the history is tamper-proof.
Clear disinfection routines
Detailed checklists with photos for wiping machines and dumbbells and for changing-room and shower hygiene. Every step ticked, with no excuses.
Full accountability and traceability
Every task is tied to the team member's PIN, with date and time. You know who disinfected the floor, who checked the anchor points, and at what time.
No training, no installs. The team signs in with a PIN, sees only their tasks for the shift and signs off at the end. You control it all from your dashboard.
Centre Gym · Floor
Built for the rhythm of a gym with rotating shifts, constant disinfection and equipment maintenance.
Lights, climate control, machines, changing rooms and alarm step by step so the gym opens and closes the same way every single time.
Disinfections, changing-room checks and incidents are signed with time and team member. If a complaint arises, you know who, when and how.
Each person signs in with 4 digits on the reception tablet. No accounts or passwords to forget between shifts.
Disinfection, changing rooms and maintenance at the frequency you set: per shift, daily or weekly. No verbal reminders.
Floor, changing rooms and reception each with their own list. Reuse common protocols across the chain or tailor each centre.
It runs in the browser, nothing to install. Reuse the reception tablet or the team's phone: all you need is a connection.
From opening to closing: every task signed from the tablet.
No installs, no training. It works on the reception tablet or the team's phone.
Opening, floor disinfection, changing-room checks and closing routines are all built in a single afternoon. You define each task, assign it to the exact area and team member, and set when it must be done.
Each person logs in, sees only their active list, ticks completed tasks and signs with a personal PIN on any device. No paper sheets, no verbal handovers, no missed steps.
A daily traffic-light summary on your phone: green for disinfected, red for outstanding, plus who checked the changing rooms and when. No need to travel to the gym.
Gyms with rotating shifts and the same need: disinfection and maintenance, logged and signed.
Martin Briggs
Owner · Gym (Manchester)
“I used to get hygiene complaints every week. Now every disinfection is PIN-signed, and I watch the closing checklist turn green from my sofa. Complaints have dropped to almost zero. It's like having a hygiene manager on my phone.”
James Aldridge
Operations lead · Gym chain (Leeds, 8 sites)
“Running 8 gyms across Leeds meant disinfection was a black hole. Now I open the dashboard and see every site's traffic light: cleaning, maintenance, checks. I spot overdue tasks from my desk and call the site lead before a member complains.”
Sophie Bennett
Owner · Boutique gym (London)
“I have a new, young team and opening and closing used to be guesswork. Timlup guides them step by step, from lighting to sanitising mats. They just tick and sign; I see the final green light from home and know the studio is ready for the morning.”
Martin Briggs
Owner · Gym (Manchester)
“I used to get hygiene complaints every week. Now every disinfection is PIN-signed, and I watch the closing checklist turn green from my sofa. Complaints have dropped to almost zero. It's like having a hygiene manager on my phone.”
James Aldridge
Operations lead · Gym chain (Leeds, 8 sites)
“Running 8 gyms across Leeds meant disinfection was a black hole. Now I open the dashboard and see every site's traffic light: cleaning, maintenance, checks. I spot overdue tasks from my desk and call the site lead before a member complains.”
Sophie Bennett
Owner · Boutique gym (London)
“I have a new, young team and opening and closing used to be guesswork. Timlup guides them step by step, from lighting to sanitising mats. They just tick and sign; I see the final green light from home and know the studio is ready for the morning.”
Martin Briggs
Owner · Gym (Manchester)
“I used to get hygiene complaints every week. Now every disinfection is PIN-signed, and I watch the closing checklist turn green from my sofa. Complaints have dropped to almost zero. It's like having a hygiene manager on my phone.”
James Aldridge
Operations lead · Gym chain (Leeds, 8 sites)
“Running 8 gyms across Leeds meant disinfection was a black hole. Now I open the dashboard and see every site's traffic light: cleaning, maintenance, checks. I spot overdue tasks from my desk and call the site lead before a member complains.”
Sophie Bennett
Owner · Boutique gym (London)
“I have a new, young team and opening and closing used to be guesswork. Timlup guides them step by step, from lighting to sanitising mats. They just tick and sign; I see the final green light from home and know the studio is ready for the morning.”
Hannah Clarke
Manager · Fitness centre (Bristol)
“The changing rooms were our weak spot. With Timlup, showers and lockers get checked and signed off every shift, the same protocol for every team member. No one can say I thought someone else did it.”
Daniel Okoye
Floor supervisor · Gym (Birmingham)
“On the gym floor I need treadmills and pulleys safe. Timlup lets us log every maintenance check with a photo and a PIN. If a bolt is loose, I upload the image, sign, and the team sees it instantly. Far fewer equipment faults.”
Callum Reid
Manager · Sports centre (Glasgow)
“We ditched the tatty reception notebook. Every task is now signed and dated with a PIN in Timlup. No more illegible scribbles, no lost pages. Our hygiene audit passed first time and the inspector loved the digital trail.”
Hannah Clarke
Manager · Fitness centre (Bristol)
“The changing rooms were our weak spot. With Timlup, showers and lockers get checked and signed off every shift, the same protocol for every team member. No one can say I thought someone else did it.”
Daniel Okoye
Floor supervisor · Gym (Birmingham)
“On the gym floor I need treadmills and pulleys safe. Timlup lets us log every maintenance check with a photo and a PIN. If a bolt is loose, I upload the image, sign, and the team sees it instantly. Far fewer equipment faults.”
Callum Reid
Manager · Sports centre (Glasgow)
“We ditched the tatty reception notebook. Every task is now signed and dated with a PIN in Timlup. No more illegible scribbles, no lost pages. Our hygiene audit passed first time and the inspector loved the digital trail.”
Hannah Clarke
Manager · Fitness centre (Bristol)
“The changing rooms were our weak spot. With Timlup, showers and lockers get checked and signed off every shift, the same protocol for every team member. No one can say I thought someone else did it.”
Daniel Okoye
Floor supervisor · Gym (Birmingham)
“On the gym floor I need treadmills and pulleys safe. Timlup lets us log every maintenance check with a photo and a PIN. If a bolt is loose, I upload the image, sign, and the team sees it instantly. Far fewer equipment faults.”
Callum Reid
Manager · Sports centre (Glasgow)
“We ditched the tatty reception notebook. Every task is now signed and dated with a PIN in Timlup. No more illegible scribbles, no lost pages. Our hygiene audit passed first time and the inspector loved the digital trail.”
The questions we hear most when gyms and fitness centres adopt Timlup.
John Guerrero
Founder of Timlup · Founder of ChefBusiness
15+ years working on business operations and process digitisation. Behind Timlup, ChefBusiness and AI Chef Pro. These guides capture the daily-control procedures I see working in operations-heavy businesses across Spain.
Every gym routine has its own steps and controls. These are the specific guides we are publishing.
Lights and machines on, climate control, reception ready and the floor checked, step by step.
Floor shutdown, changing rooms checked, security and alarm signed with a PIN.
Disinfecting machines and dumbbells and the floor, at the frequency you set.
Checking treadmills, pulleys, anchor points and bolts, with photos of any issues.
Shower hygiene, refilling paper and soap, lockers and toilets.
Same approach, copy adapted to each business.