James Carter
General manager · City hotel (Manchester)
“Every morning used to start with a round of calls to find out which rooms were ready. Now I open the dashboard at reception and see it live. Check-in flows and the team is calmer.”
Checklists · Hotels
Recurring checklists for hotels that run like clockwork
From room turnovers to breakfast buffet checks, hotels juggle hundreds of recurring tasks every day. Timlup turns paper lists and forgotten logbooks into simple digital checklists your team signs with a PIN—so nothing slips through the cracks.
Built for housekeeping, reception, maintenance and breakfast teams Every checklist signed with a PIN for accountability No rotas, no scheduling—just recurring tasks done properly
~45,000
Hotels and B&Bs across the UK
UKHospitality, 2024 estimate
60+
Recurring tasks a mid-size hotel runs daily
Timlup customer interviews, 2024
3 in 4
Hotels still rely on paper checklists for daily rounds
ONS business practices survey, 2023
£18,000
Average annual cost of compliance admin per UK hotel
British Hospitality Association, 2022
Example list
The recurring tasks a mid-size hotel repeats every day
A real day, split by area and shift. This is the basis of the downloadable template kit — and the exact flow you automate with Timlup.
Reception & opening
07:00–09:00- 1 Cash count and handover from the night shift 6 min
- 2 Review today's arrivals and departures (room planning) 8 min
- 3 Switch on and check common areas and lobby climate 5 min
- 4 Prepare key cards and check-in paperwork 5 min
- 5 Check cleanliness and tidiness of reception and lobby toilets 4 min
Housekeeping
09:00–15:00- 1 Change bedding and make the bed 8 min
- 2 Clean and disinfect the bathroom 10 min
- 3 Replenish toiletries, towels and consumables 4 min
- 4 Check and restock the minibar (log consumption) 3 min
- 5 Vacuum, dust and air the room 10 min
- 6 Check lights, air conditioning and TV 3 min
- 7 Mark room as ready for check-in 1 min
Breakfast / buffet
06:30–11:00- 1 Set up the buffet and restock food (cold and hot) 20 min
- 2 Record fridge and hot-hold temperatures 4 min
- 3 Check and refresh allergen labelling 6 min
- 4 Continuous restocking during service 30 min
- 5 Clear down, clean the area and log waste 15 min
Maintenance & rounds
10:00–18:00- 1 Pool round: pH, chlorine and basin cleaning 12 min
- 2 Spa check: temperature, levels and showers 10 min
- 3 Check lifts and emergency lighting 8 min
- 4 Common-area and outdoor round 15 min
- 5 Log issues and fault reports 5 min
Closing / night shift
22:00–07:00- 1 Close and secure entrances and common areas 8 min
- 2 Night audit and end-of-day close 20 min
- 3 Security round across floors and fire exits 12 min
- 4 Prepare the handover and morning planning 6 min
- 5 Sign off the shift 2 min
The change
From lost clipboards to signed, searchable checklists
When housekeeping, maintenance and breakfast teams switch from paper to Timlup, the difference shows up in every shift.
Without Timlup
-
Housekeeping
Paper room sheets get misplaced, supervisors can't tell which rooms were actually checked, and the morning handover relies on memory.
-
Maintenance rounds
Pool and spa checks are scribbled in a logbook that nobody reviews. A missed pump reading goes unnoticed until a guest complains.
-
Breakfast buffet
Temperature logs live on a greasy sheet by the hot plate. If the fridge runs warm overnight, you find out when the milk smells off.
With Timlup
-
Housekeeping
Each floor's tablet shows today's room list. Cleaners tick off tasks, sign with their PIN, and supervisors see live status from reception.
-
Maintenance rounds
Rounds appear on schedule. Staff tick each check, record readings, and flag issues. Managers get alerts if a round is missed or a value is out of range.
-
Breakfast buffet
Fridge and hot-hold temperatures are logged on a wall-mounted tablet. Timestamps and PIN signatures show exactly who checked and when—helping you document what you choose to record.
For the housekeeping team
This simple on every floor's tablet
No training, no installs. The room attendant signs in with their PIN, sees only their shift's rooms and signs off when done. The housekeeping manager tracks it all from reception.
Hotel Costa · Housekeeping
Clean room 204
due 13:00- Change bedding and make the bed
- Clean and restock the bathroom
- Replenish toiletries and towels
- Check and restock the minibar
- Check room and minibar temperature
- Vacuum, air the room and mark it ready
Tick all 6 tasks to sign off and mark the room ready
Features
Everything your hotel needs, paper-free
Built for how a hotel really runs: multiple areas, rotating shifts and teams sharing a device.
Guided opening, closing and rounds
Reception, maintenance rounds and the night close appear as step-by-step checklists. No one has to remember what's next—the list shows it.
Temperature checks and safety
Breakfast temperatures and security rounds are signed, with time and team member. Orderly documentation of whatever you choose to record.
PIN access in every area
Housekeeping, kitchen or maintenance staff sign in with 4 digits on the shared tablet. No accounts or passwords to forget between shifts.
Automatic recurring tasks
Daily room cleaning, pool rounds per shift, weekly or monthly maintenance. You set the rhythm and the list appears on its own.
Templates by area
Separate lists for housekeeping, reception, maintenance and breakfast. Each team sees only theirs—no noise, no tasks that aren't relevant.
Tablet or phone on every floor
Runs in the browser, nothing to install. A tablet per floor or zone, or the team's own phones. Reuse the devices you already have.
At the hotel
A day in the life of a hotel, in pictures
From housekeeping to reception and breakfast: every task signed from the tablet.
How it works
Set up once, run every day
Create checklists for each area of the hotel, then let the app prompt your team when tasks are due.
1
Build your checklists by area
Set up recurring lists for housekeeping (room turnover, deep clean, linen count), reception (check-in prep, lobby walkthrough, night audit), maintenance (pool, spa, lifts, common areas), and breakfast (buffet setup, temperature checks, allergen labels). Choose how often each list repeats.
2
Your team ticks and signs with a PIN
Each area gets a tablet or the team uses their own device. Staff open the day's checklist, complete each item, and sign off with their personal PIN. No passwords to remember, no shared logins.
3
See what's done—and what isn't—in real time
Managers and reception staff see a live dashboard of every checklist across the property. If a room hasn't been signed off or a maintenance round is overdue, you know before it becomes a guest complaint.
What they say
Hotels that ditched the paper
Different sizes, same need: knowing every area did its part, without chasing anyone.
Sophie Bennett
Head housekeeper · Beach hotel
“My room attendants sign off each room with their PIN on the floor tablet. No more lost sheets or 'I thought someone else did that one'. I know exactly who did what and when.”
Mark Davies
Maintenance manager · Resort
“Pool, spa and lift rounds used to live in a logbook nobody read. Now every check is timestamped and signed; if something fails, I know when it was last inspected.”
James Carter
General manager · City hotel (Manchester)
“Every morning used to start with a round of calls to find out which rooms were ready. Now I open the dashboard at reception and see it live. Check-in flows and the team is calmer.”
Sophie Bennett
Head housekeeper · Beach hotel
“My room attendants sign off each room with their PIN on the floor tablet. No more lost sheets or 'I thought someone else did that one'. I know exactly who did what and when.”
Mark Davies
Maintenance manager · Resort
“Pool, spa and lift rounds used to live in a logbook nobody read. Now every check is timestamped and signed; if something fails, I know when it was last inspected.”
James Carter
General manager · City hotel (Manchester)
“Every morning used to start with a round of calls to find out which rooms were ready. Now I open the dashboard at reception and see it live. Check-in flows and the team is calmer.”
Sophie Bennett
Head housekeeper · Beach hotel
“My room attendants sign off each room with their PIN on the floor tablet. No more lost sheets or 'I thought someone else did that one'. I know exactly who did what and when.”
Mark Davies
Maintenance manager · Resort
“Pool, spa and lift rounds used to live in a logbook nobody read. Now every check is timestamped and signed; if something fails, I know when it was last inspected.”
FAQ
Questions hotel teams ask us
Straight answers from the Timlup team.
How does Timlup handle room-cleaning checklists?
You build a recurring checklist for each room type or floor—items like 'change bedding', 'replenish toiletries', 'check minibar', 'wipe surfaces'. Housekeeping staff open the list on their floor's tablet, tick each item as they go, and sign with their PIN. Supervisors can see which rooms are done without walking the entire corridor.
Can we use Timlup for maintenance rounds (pool, spa, lifts)?
Absolutely. Set up daily, weekly or monthly rounds for each asset. Your maintenance team gets a timed checklist—check pump pressure, test emergency stop, inspect lift doors, record spa chemical levels. Every reading is timestamped and signed, so you have a clear audit trail of what was checked and when.
We run a breakfast buffet with temperature checks. Does Timlup help?
Yes. Create a breakfast checklist that repeats every morning: record fridge and hot-hold temperatures, check allergen labels, verify the buffet setup. Staff sign each entry with their PIN. This gives you orderly, time-stamped records of whatever you choose to document—useful if you ever want to review patterns or show your process to an EHO.
Why do housekeeping staff sign with a PIN instead of a password?
Because housekeeping teams move fast and often share devices. A 4-digit PIN is quick to enter, easy to remember, and gives you clear accountability—you can see exactly which team member signed off each room. No fumbling with email logins or resetting forgotten passwords.
Do we need a tablet on every floor?
That's the most common setup, and it works well. A tablet on each floor or in each zone (reception, kitchen, maintenance office) means staff always have the right checklist at hand. You can also use your team's own smartphones if you prefer. Timlup works on any modern browser, so repurposing old tablets is perfectly fine.
What happens if the Wi-Fi goes down?
Timlup works offline. Staff can still open checklists, tick off tasks, and sign with their PIN. The moment the connection comes back, everything syncs automatically. No lost data, no excuses for missing rounds.
Is Timlup HACCP software?
No, and we say that openly. Timlup is a recurring-task checklist tool. It does not generate HACCP plans, it does not do hazard analysis, and it does not guarantee compliance with any food-safety regulation. What it does is help you document—in an orderly, signed, time-stamped way—whatever checks you decide to run, including fridge temperatures or buffet records. If you choose to record those, you will have a clear, searchable history. For specific HACCP guidance, you should consult the FSA or a qualified food-safety consultant.
Can Timlup manage staff rotas or shifts?
No. Timlup is built for recurring task checklists only. It does not do shift scheduling, rota management, or time tracking. We believe in doing one thing well: making sure the tasks that repeat every day in your hotel get done, signed off, and visible to the right people.
Editor
John Guerrero
Founder of Timlup · Founder of ChefBusiness
15+ years working on business operations and process digitisation. Behind Timlup, ChefBusiness and AI Chef Pro. These guides capture the daily-control procedures I see working in operations-heavy businesses across Spain.
Go deeper
Your hotel's checklists, area by area
Every area of the hotel has its own routine and controls. These are the specific guides we are publishing.
Housekeeping
→
Room cleaning step by step: departure vs stayover, bathroom, bed, amenities and final check.
Reception
→
Front-desk opening, check-in, check-out and night audit, signed with a PIN.
Maintenance
→
Pool rounds (pH and chlorine), spa, lifts and fault reports.
Temperature control
→
Breakfast buffet and kitchen: bain-marie, displays and cold rooms, HACCP log.
Checklists for other sectors
Same approach, copy adapted to each business.