This guide takes you from zero to your first digitised shift, step by step. It applies to any physical business — at the end you'll find how to tailor it to your sector.
Do them in order the first time. After that you can add more sites, lists and staff from the same dashboard.
Step 1
Go to app.timlup.pro/signup and fill in your business name, your name, email and a password (6+ chars).
Your account starts on the Free plan: 1 site, 3 lists, 3 staff, no card, no time limit.
If you run multiple sites, sign up on Free now to learn the product and upgrade to Pro when you're ready to add a second.
Step 2
Go to Sites and click "Add new site". Set its name (e.g. "Centro Café") and address.
Then configure its public opening hours and your team's working hours (they don't need to match). Timlup uses these to know when checklists should appear.
Step 3
Areas group staff and tasks. For a café: Bar, Floor, Kitchen. For a hotel: Reception, Housekeeping, Restaurant.
Create each area from the site screen. Later you'll assign each list to an area (or to a specific employee).
Step 4
Time slots are when checklists appear. Typical examples: Opening (07:00–09:00), Lunch (12:00–16:00), Closing (22:00–23:30).
A list can use a predefined time slot or its own explicit start/end. Time slots are useful when several lists share a schedule.
Step 5
Go to Team → "Staff". For each employee: name, unique 4-digit PIN within the site, and their assigned area.
Staff don't need email or password: they sign in with their PIN on the tablet. If someone leaves, deactivate their PIN.
The Free plan fits 3 staff with PIN. When you grow, Pro gives you unlimited.
Step 6
Go to Lists → "New list" and set:
Step 7
On the dashboard you'll see a "Generate today's lists" button. Press it once to create today's instances. From tomorrow, Timlup generates them itself every night.
If a list doesn't show up, check it's marked as active and that its recurrence includes today.
Step 8
From the site screen, tap the icon next to its name to copy the tablet link. Paste it into the tablet's browser (or the employee's phone).
A good idea is to add Timlup to the tablet's home screen — the worker entry itself shows how to do it on iPhone/iPad and Android.
The employee enters their PIN, sees only the lists assigned to them, ticks tasks and signs with their name when done. The signing time is recorded.
The site link contains a unique ID — an employee signing in from a different site doesn't see anything outside theirs.
Step 9
Back on app.timlup.pro/dashboard from your laptop or phone, you'll see the day's traffic light: green if everything is compliant, amber for delays, red if something was missed.
In Metrics you have the breakdown by site, area and employee, a compliance ranking, and a signed history (Free shows 7 days; Pro shows 1 year).
Real-world examples of how other businesses use Timlup. Borrow ideas and adapt names and schedules to your operation.
Fast shifts, high traffic, coffee and bar as the core.
Separate kitchen and floor, mandatory HACCP.
24-hour rotating shifts, several parallel areas.
Opening and closing with till, restocking and window.
Tool hygiene and common areas as a priority.
Continuous disinfection, facility maintenance.
Very early production + shop with strict expiry dates.
Traceability and disinfection as mandatory compliance.
Yes. The Free plan never expires and asks no card. It caps you at 1 site, 7 active lists, 3 PIN staff and daily/weekly recurrence. If you grow beyond that, Pro starts at €29/site·month.
Staff see only a PIN and a list with big checkboxes. People get it in under 30 seconds — no training needed.
You don't need one to try it. Use your own phone; once you see the value, a cheap tablet mounted at the site does the job perfectly.
Today it needs a connection (it's a web app). We're working on an offline mode for back-office locations and sites with patchy coverage.
Perfect: launch one site on Free to validate the flow with your team. Once you're comfortable, upgrade to Pro and clone the lists to the others in a couple of clicks.
Create your free account, add your site and try the first list with your team. You can follow this guide verbatim as your first-15-minutes playbook.