✨ Early Bird 40% off your first 3 months with code · 40% off · 3 months · EARLYBIRD
Monthly frequency

Monthly closing checklist for your restaurant

Ensure every month numbers are balanced, inventory is taken, suppliers are reviewed and KPIs are calculated, all signed with PIN.

Start free Talk to us

Accumulated cash reconciliation of the month and TPV conciliation The list fires automatically on day 1 and is signed with PIN (Pro/Essential plan) Physical inventory, stock valuation and wastage calculation

Why month-end closing

Your restaurant's operational month-end closing

The operational month-end closing of a restaurant is the monthly process in which accumulated numbers are reviewed, physical inventory of the storeroom and coolers is carried out, delivery notes are checked against supplier invoices, and key KPIs (sales, average ticket, food cost, labour cost) are calculated. It is not accounting, but the task list that ensures nothing is overlooked before sending data to the accountant.

It is important to differentiate the daily shift closing (day's cash, turning off equipment, preparing everything for the next morning) from the month-end closing (global numbers, inventory, suppliers, KPIs). While the daily one is day-to-day operational, the monthly one is strategic and requires an overall business view.

Let's be honest: Timlup is not accounting, nor a POS, and does not handle payroll or taxes. It is the operational list that ensures no closing task is forgotten and that each step is signed with PIN. You then take the numbers to your accountant or accounting software. The monthly cadence fires automatically on day 1 and is signed with PIN; in Excel it gets forgotten. It is available in the paid plans Pro/Essential.

Every month

Month-end closing: inventory, suppliers and KPIs

A recurring checklist that fires automatically on day 1

Manager or owner doing physical month-end inventory in storeroom or cooler with tablet, counting stock
Monthly physical inventory: the foundation of food cost
Manager in restaurant office reconciling cash and monthly invoices with tablet or laptop showing a panel of numbers
Cash reconciliation and monthly settlement
Full list

18 month-end closing tasks for your restaurant

Covers cash, inventory, suppliers, staff, maintenance and analysis

Cash and monthly collections

Monthly - 55 min approx.
  1. 1 Monthly cash reconciliation 15 min
  2. 2 Reconcile POS/card terminal with monthly sales 20 min
  3. 3 Review tips and accumulated discrepancies 10 min
  4. 4 Cash float count 10 min

Inventory and wastage

Monthly - 1 h 25 min approx.
  1. 1 Physical inventory of storeroom, coolers and cellar 40 min
  2. 2 Value stock at purchase price 15 min
  3. 3 Calculate consumption and wastage for the month 15 min
  4. 4 Compare actual consumption with theoretical based on recipes 15 min

Purchases and suppliers

Monthly - 50 min approx.
  1. 1 Match delivery notes with monthly invoices 20 min
  2. 2 Review pending supplier payments 15 min
  3. 3 Update prices and recipes if they went up 15 min

Staff and shifts

Monthly - 50 min approx.
  1. 1 Review hours worked and clock-ins for the month 20 min
  2. 2 Review overtime, holidays and absences 15 min
  3. 3 Prepare and send data to the accountant for payroll 15 min

Monthly checks and maintenance

Monthly - 20 min approx.
  1. 1 Confirm monthly equipment maintenance was done (link to your monthly maintenance checklist) 10 min
  2. 2 Compile open issues and pending breakdowns 10 min

Analysis and closing

Monthly - 35 min approx.
  1. 1 Calculate monthly KPIs: sales, average ticket, food cost % and labour cost % 20 min
  2. 2 Compare with target and note actions for next month 15 min
Monthly checklist

Restaurant Month-End Closing

Numbers, inventory, suppliers and KPIs every month

Restaurant Sol Management

Monthly Month-End Closing

due day 1 23:00
3 / 6
  • Monthly cash reconciliation
  • Physical inventory of storeroom
  • Match delivery notes with invoices
  • Review hours and send to accountant
  • Confirm monthly maintenance
  • Calculate KPIs and set actions
Record each step with your PIN; history for the manager
Why Timlup

Month-end closing without omissions and with traceability

Your recurring monthly checklist that fires automatically and is signed with PIN

Recurring month-end closing without forgetfulness (paid plan); the list fires automatically on day 1

No more emails or lost papers. The monthly checklist appears automatically on day 1 and each task must be signed with PIN, leaving an indelible record.

Everything signed with PIN: each task is recorded with who and when

You know exactly who did the inventory, who reconciled the cash and at what time. The closing history is available for the manager and ownership.

Prepare data for your accountant without loose paperwork

Timlup does not do accounting, but it organises all the operational information. You deliver a clean and verified summary of each monthly closing to your accountant.

FAQ

Frequently asked questions about month-end closing

Resolve your doubts about your restaurant's monthly checklist

How does month-end closing differ from daily shift closing?
The daily shift closing focuses on the day's cash, turning off equipment and leaving the premises ready for the next day. The month-end closing covers global numbers, inventory, suppliers, KPIs and preparing data for the accountant.
Does Timlup do the accounting or payroll for my restaurant?
No. Timlup is not accounting, nor a POS, and does not handle payroll or taxes. It is the operational list that ensures no closing task is forgotten and that it is signed with PIN. You then take the numbers to your accountant or accounting software.
How often should I do the month-end closing?
Once a month, usually on the 1st of the following month or the last day of the month. With Timlup the list fires automatically on day 1 so you don't miss it.
Is month-end closing included in Timlup's free plan?
The monthly cadence is part of the paid plans Pro/Essential. The free plan covers daily and weekly tasks. For month-end closing you need one of the paid plans.
Is Timlup useful if I already have an accountant?
Yes. Timlup organises and records that the tasks were done, and prepares the data. The accountant still handles accounting, payroll and taxes. It is an operational complement.
What if I use Excel for month-end closing?
Excel gets forgotten or done late. Timlup fires the list automatically on day 1, assigns it to the manager and each task is signed with PIN. No more loose sheets or delays.
John Guerrero
Editor

John Guerrero

Founder of Timlup · Founder of ChefBusiness

15+ years working on business operations and process digitisation. Behind Timlup, ChefBusiness and AI Chef Pro. These guides capture the daily-control procedures I see working in operations-heavy businesses across Spain.

ChefBusiness ↗ AI Chef Pro ↗ GastroSEO ↗ Hosply ↗

More on restaurants

Back to the hub or explore the other cluster types.

← Restaurants → Opening → Closing → Cleaning → Temperature control → Pizzeria → Grill house → Seafood restaurant → Set-menu restaurant → Fine dining restaurant → Weekly cleaning → Monthly maintenance → Monthly deep cleaning →

Start with your restaurant's month-end closing

Monthly cadence in the paid plan. Try it.

Start free Talk to us