The weekly cleaning your café needs (and that the daily plan doesn't cover)
Organise and record backflush, descaling, and deep cleaning of fridges with Timlup.
Free plan includes these tasks (daily + weekly). Day-to-day cleans the surface; weekly gets to where daily can't: seals, filters, and a thorough fridge clean. Signed with a PIN upon completion, everything recorded in the dashboard.
The difference between cleaning every day and cleaning every week
Daily cleaning of your café (counter, daily coffee machine, display cabinet) is essential. But there's an intermediate layer you can't skip: the weekly clean. We're talking about backflushing the espresso machine, changing group seals and showers, deep cleaning the milk fridges, and descaling.
With Timlup's Free plan, you have both daily and weekly tasks covered. If you need more frequency or monthly/yearly tasks, the Pro plan includes them. Each task is signed with a PIN and recorded in the dashboard for your peace of mind.
Specific tasks: espresso machine, grinder, milk fridges, counter drains. The manager can see in the dashboard who did what and when, without paperwork or forgetfulness.
Your café's weekly cleaning, logged and signed
Coffee machine, milk fridges and counter: the tasks due each week, signed off with a PIN.
15 essential weekly tasks for your café
Carry them out each week to avoid build-ups that spoil the coffee and spike monthly cleaning time.
Espresso machine and grinder
Weekly – approx. 1 h 45 min- 1 Detergent backflush of each group (several cycles until the water runs clean) 35 min
- 2 Remove and clean shower screens, group seals and portafilters (brush and hot water) 25 min
- 3 Deep clean steam wands (purge, remove the tip and descale dried milk) 25 min
- 4 Clean the grinder: empty the hopper, brush the grinding chamber and remove coffee oil residue 20 min
Cold and milk
Weekly – approx. 55 min- 1 Empty and deep-clean the milk fridges and bottle coolers (shelves, walls and trays) 25 min
- 2 Disinfect door seals with a brush and check use-by dates of milk and plant-based drinks 15 min
- 3 Clean the inside of the refrigerated pastry cabinet (glass, shelves and seals) 15 min
Display cabinet and counter area
Weekly – approx. 35 min- 1 Remove and wash pastry trays and display stands (include supports and dividers) 15 min
- 2 Clean dispensers (sugar, milk, syrups) and descale the water tap 10 min
- 3 Remove and deep-clean the counter grate and drip tray 10 min
Floors, drains and back area
Weekly – approx. 45 min- 1 Deep clean counter drains and gullies with degreaser and a brush 20 min
- 2 Deep clean the wash area and descale the dishwasher (arms and filter) if you have one 15 min
- 3 Mop the back-area floors and spots not walked over daily (under counter and shelving) 10 min
Weekly HACCP log
on completing weekly cleaning- 1 Log the weekly cleaning completed (coffee machine, milk fridges, display cabinet, drains, etc.), product and contact time used, and the responsible person's name. (Part of the cleaning & disinfection schedule under HACCP; Timlup helps document it neatly but is not a certified system. Keep records ~1 year.) 5 min
- 2 Record any incidents or non-conformities found during cleaning, describe the corrective action taken and the responsible person. (Part of the cleaning & disinfection schedule under HACCP; Timlup helps document it neatly but is not a certified system. Keep records ~1 year.) 5 min
Weekly Café Cleaning
Don't miss the tasks that come up each week. Plan and record.
Central Café · Counter
Weekly — Deep cleaning
due Sun 23:00- Detergent backflush the groups
- Clean shower screens and group seals
- Deep clean milk fridges
- Clean steam wands
- Clean grinder hopper and chamber
- Descale dishwasher
Simplify your weekly cleaning
Timlup helps you not to forget the critical tasks each week and to keep a record of them.
Weekly cleaning included in the Free plan
Timlup includes weekly tasks as standard (backflush, seals, milk fridges, descaling) alongside daily ones. You don't need to pay extra for a complete routine that protects your coffee and your machinery.
Never forget what's due each week
Automatic recurrence reminds you what to do every week. You receive notifications, and if someone skips a task, the dashboard reflects it. This prevents backflushing or descaling from being neglected.
Traceability and signed record
Each weekly task is completed and signed with a PIN. Everything is documented in the dashboard: who, when, and what they did. Timlup does not certify cleaning nor is it an official HACCP system, but it helps you demonstrate that you follow a rigorous work plan.
Frequently asked questions about weekly café cleaning
We answer your questions about frequency, HACCP and how Timlup helps you.
How often should you do the weekly café cleaning?
How is it different from daily café cleaning?
Is the weekly cleaning included in Timlup's free plan?
How often should you backflush the espresso machine?
Is Timlup a certified HACCP system?
How long does the weekly café cleaning take?
John Guerrero
Founder of Timlup · Founder of ChefBusiness
15+ years working on business operations and process digitisation. Behind Timlup, ChefBusiness and AI Chef Pro. These guides capture the daily-control procedures I see working in operations-heavy businesses across Spain.
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