Month-end closing checklist for your bar
Each month, reconcile numbers, inventory of spirits, beers and wines, suppliers and KPIs, all signed with PIN.
Monthly cash reconciliation and POS & card terminal reconciliation to ensure income matches The list activates automatically on the 1st and is signed with PIN (Pro/Essential plan) Inventory of spirits, wines, beers (keg and bottle), soft drinks; pour cost and wastage calculation
The operational month-end closing for your bar
The operational month-end closing of a bar involves reviewing the accumulated numbers for the period, conducting a physical inventory of spirits, distilled spirits, wines, beers (kegs and bottles), soft drinks and garnish, cross-referencing delivery notes with supplier invoices (drinks distributor, brewery) and calculating KPIs such as sales, average ticket, pour cost % and staff cost %. It's not accounting; it's the checklist that ensures nothing is overlooked before sending data to the accountant.
The daily shift closing focuses on the day's takings, closing the bar and leaving everything ready for tomorrow; the month-end closing covers global numbers, inventory, suppliers and KPIs. The daily one is operational, the monthly one is strategic.
Timlup is not accounting, nor a POS, nor does it handle payroll or taxes. It is the operational checklist signed with PIN. You take the numbers to your accountant. The monthly cadence fires automatically on the 1st; in Excel it gets forgotten. Available in paid Pro/Essential plans.
Month-end closing: inventory, suppliers and KPIs
A recurring checklist that fires automatically on day 1
18 month-end closing tasks for your bar
Covers cash, inventory, suppliers, staff, maintenance and analysis
Cash and monthly collections
Monthly - 55 min approx.- 1 Monthly cash reconciliation 15 min
- 2 Reconcile POS/card terminal with monthly sales 20 min
- 3 Review tips and accumulated discrepancies for the month 10 min
- 4 Cash float count 10 min
Inventory and wastage
Monthly - 1 h 25 min approx.- 1 Physical inventory of spirits, distilled spirits, wines, beers (keg and bottle), soft drinks and garnish 40 min
- 2 Value stock at purchase price 15 min
- 3 Calculate consumption, wastage and pour cost for the month 15 min
- 4 Compare actual consumption with theoretical based on recipe costings 15 min
Purchases and suppliers
Monthly - 50 min approx.- 1 Match delivery notes with monthly invoices (drinks distributor, brewery) 20 min
- 2 Review pending supplier payments 15 min
- 3 Review prices and update cocktail costings if they changed 15 min
Staff and shifts
Monthly - 50 min approx.- 1 Review hours worked and clock-ins for the month 20 min
- 2 Review overtime, holidays and absences 15 min
- 3 Prepare and send data to the accountant for payroll 15 min
Monthly checks and maintenance
Monthly - 20 min approx.- 1 Confirm the monthly maintenance of the beer line and ice machine was done (link to your monthly maintenance checklist) 10 min
- 2 Compile open issues and pending breakdowns 10 min
Analysis and closing
Monthly - 35 min approx.- 1 Calculate monthly KPIs: sales, average ticket, pour cost %, GP % and staff cost % 20 min
- 2 Compare with target and note actions for next month 15 min
Bar Month-End Closing
Numbers, inventory, suppliers and KPIs every month
La Esquina Bar Management
Monthly Month-End Closing
due day 1 23:00- Month cash reconciliation
- Inventory of spirits, wines and beers
- Match delivery notes with invoices
- Review hours and send to accountant
- Confirm beer line maintenance
- Calculate KPIs and set actions
Month-end closing without omissions and with traceability
Your recurring monthly checklist that fires automatically and is signed with PIN
Your month-end closing appears automatically on the 1st, without reminders (paid plan)
The monthly checklist appears automatically on the 1st. Each task is signed with PIN, leaving an indelible record. That way, in your bar, the spirits inventory and cash reconciliation are never forgotten.
Every task signed: you know who and when
You know who did the drinks inventory and at what time, who reconciled the cash. You have a complete history for the manager and ownership. Total transparency.
Data ready for the accountant, no loose paperwork
Timlup doesn't do accounting, but it organises your bar's operational information. At the end of the month, you hand over a clean, verified summary of each monthly closing to your accountant.
Frequently asked questions about month-end closing
Resolve your doubts about your bar's monthly checklist
How does the month-end closing differ from the daily shift closing?
Does Timlup handle my bar's accounting or payroll?
How often should I do the month-end closing?
Is the month-end closing included in Timlup's free plan?
Is Timlup useful if I already have an accountant?
What if I use Excel for month-end closing?
John Guerrero
Founder of Timlup · Founder of ChefBusiness
15+ years working on business operations and process digitisation. Behind Timlup, ChefBusiness and AI Chef Pro. These guides capture the daily-control procedures I see working in operations-heavy businesses across Spain.
More on bars
Back to the hub or explore the other cluster types.
Start with your bar's month-end closing
Monthly cadence in the paid plan. Try it.